NOTICE OF MEETING

NOTICE OF MEETING

Tuesday 22^nd May 2007, 6.30PM

CIVIC OFFICES, RUNNYMEDE BC, STATION ROAD, ADDLESTONE

(By kind invitation of Runnymede BC, Sandwiches available from 6.00pm)

AGENDA (as at 14^th May 2007)

1 Welcome and introductions.

2 Apologies for Absence. Cllr. Malcolm Beer, Cllr. Vivienne Leighton, David Storey.

3 Flood risk awareness and warning including;

Flood warnings.

The Flood Map

The National Flood Map Policy

What does it show/ – Flood Zones,

What does it include in terms of defences? - progress with mapping the area that benefits from defences for the Thames.

What are the outputs used for?

Detailed flood risk mapping

What modelling techniques do we use?

What are the outputs of this mapping?

How are the outputs used? (links to developments to be examined at July meeting.).

Mapping for Insurance

What information do Insurance Companies use?

NAFRA methodology

Use of Historical event data

6.40 pm Introduction by James Gibson , Thames and Loddon Team Leader, Operations Delivery, Environment Agency. Other EA speakers are likely to include Rachel Phillipson and Emma Fermoy

Paper/presentation to follow.

7.10 pm John Godden, Runnymede Borough Council - the Local Authority perspective on Flood Mapping.

7.20 pm Swenja Surminski, Association of British Insurers, the insurance perspective – the insurers perspective

7.30 pm Discussion.

I recommend that discussion should be restricted to matters of general principle. Examples may be needed to illustrate these matters but I do not believe that it would be practicable or profitable to resolve contentious examples at the meeting. Could all members who wish to give such examples please notify the session coordinator, James Gibson, james.gibson@environment-agency.gov.uk, by 20^th May 2007.

TC

4 8.00 pm Thames maintenance programme - James Gibson , Thames and Loddon Team Leader, Operations Delivery, Environment Agency.

5 8.15 pm Reports from members on plans, actions, concerns and recommendations for coordination of effort.

ThamesAwash/CSG(S) TFF paper 42 to follow.

No other written reports have been received. Would any member who wishes to make a verbal report please let me know by 20^th May 2007? It would be helpful if members wishing to report could indicate the issues that they wish to raise or propositions that they wish the Forum to agree.

TC

6 8.20pm Financial issues. To note developments and to consider the need for a finance subgroup. (Paper 21 revised to 14^th May attached, TFF Paper 19 circulated for February meeting refers also.)

7 8.40 pm Draft note of the meeting held on 19^th February 2007 . For confirmation. (TFF Paper 36 incorporating drafting and spelling corrections proposed by ThamesAwash/CSG(S) attached.)

8 8.45 pm Matters arising from note of the meeting held on 29th November 2006.

10 Date and location of next meeting. 10^th July at 6.30 pm hosted by the Royal Borough of Kingston on Thames.

12 8.55 pm Any other business.

9.00 pm Close of meeting.

Papers to for information and/or written comment.

Draft website links (TFF Paper 41 attached.) Written comment to Tom Crossett by 1^st June please.

Thames Catchment Flood Management Plan (TFF paper 37 attached.)

Jubilee River Recommendations Closure Report (Atkins, January 2007). Posted on the Forum ebsite www.thamesff.org.uk

Index of TFF papers. (TFF paper 42 attached.)

Tom Crossett, Chairman

15^th May 2007